Before you book:

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• Your Tour Proposal (Download)
   

• General Participation Agreement, General Conditions (including our cancellation policy and cancellation fees) and General Information (Download) 
  It is mandatory that all participants read these conditions to avoid any misunderstandings. 
   

• Group Tour Booking Form (Download)
  This form needs to be filled out and signed by the group leader to officially book the tour.
   

• Individual Waiver and Release (Download) 
  We require a signed waiver from ALL travelers (players, staff, family members, supporters, etc.) upon booking for the tour. A legal guardian/parent of any traveler who is a minor must also sign the last page of this waiver (in addition to the traveler signing the waiver). Without these forms, we can not hold your spot on the tour and will not book your flights or accommodations.

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• Fundraising

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• Testimonials

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• About Premier International Tours
   

• Next steps/How the tour should be booked:

1. Your coach or manager will assign one person from the group to be the main contact for the group. This will be the main person who will communicate with us. 

2. Your coach and manager will discuss the tour proposal with your group and set a date to get provisional (verbal/by e-mail) commitments for the tour. 

3. When your group has enough commitments to move forward with the tour, the coach or manager will contact us and we will send him or her an e-mail with instructions regarding deposits to share with you. This will include a credit card authorization form.

4. He or she will set another date to collect the deposit checks or completed credit card authorization forms to commit to the tour. When they have all deposits, they will forward them to us. We require a $200.00 deposit per person to book the tour – see below for more information about payments. The $200.00 per person is non-refundable under any circumstances. If you pay by check, please make sure you don't add a date on the check (reason: see Travel Protection Insurance).

5. The manager or coach will must fill out and sign the group Booking Form (see above) and e-mail us a list of travelers' names with rooming wishes as well as e-mail addresses of each family. 

6. All travelers are required to complete and sign the Individual Waiver and Release form (see above). Your participation can only be confirmed once we have your deposits and signed waiver form. Note: Each traveler is required to complete  a seperate waiver. 

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After you have booked:

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• Your Tour Confirmation
  After your group has booked with Premier International Tours we will post here a detailed tour confirmation with all important information such as accommodation addresses, flight information, excursion options, etc.  We will e-mail all participants when this confirmation is available online.
   
  The tour costs are based on the exchange rate of the US$ and CAD$ towards the Euro and British Pound. Fluctuations of the exchange rates of all involved currencies can affect the tour costs. In addition to this, we reserve the right to increase the participant prices in case of an increase in airport (security) taxes and/or fuel surcharges for the airlines.
   

• Tour payments, your payment schedule and how to make payments.
  A deposit of $200.00 per person is required at the time of your group booking. You can complete the credit card authorization form or issue a check. Please make sure you do not add a date on your check (see Travel Protection Insurance as well). Your coach or manager will collect these checks and credit card forms and mail them to Premier International Tours. The $200.00 deposit per person is non-refundable under any circumstances. Together with your manager and/or coach we will make a payment schedule for your group for the subsequent payments after the deposit. This schedule will be posted here after your group has booked. Payments must follow the schedule posted here. Please note our payment policy is in place in order to make sure payments from your group are received in a timely manner and payments can then be made to the various suppliers in a timely manner. Our primary focus and goal is to organize a perfect tour for your group. Therefore, we must set some rules for the payments to avoid that we will be spending more time managing individual payment requirements than the group’s tour arrangements. 
   

• Communication Structure
  One person (manager or coach) will be the main contact for Premier International Tours. This person should always be copied in on all communications with Premier International Tours.
   

• Travel Protection (travel insurance)
  We strongly encourage your participants to consider purchasing travel protection, which may include Accident and Sickness Medical Expense, Trip Cancellation, and Trip Interruption coverage. We offer the option to purchase travel protection with our partner Travel Insured. Plan costs are calculated on a variety of factors such as the type of plan selected, age of the traveler(s) and tour cost. Please note that this is supplemental travel protection offered through a 3rd party, Travel Insured. As such, any purchase, and applicable terms and conditions of any purchase, are solely between Travel Insured and the purchaser/traveler, NOT Premier International Tours. 
  Travel Insured has a Worldwide Trip Protector Plan which is a plan that includes trip cancellation (for reasons specifically listed within the policy/plan), trip interruption, baggage and medical benefits. This plan also offers the option to add Cancel for Any Reason (CFAR) coverage, which includes trip cancellation for any reason, including reasons not listed within the policy/plan. CFAR coverage is up to 75% of the prepaid, nonrefundable trip cost (subject to $10,000 maximum). With CFAR you must cancel your trip 48 hours or more prior to scheduled departure. For trips that do not have any prepaid, nonrefundable expenses, CFAR is not available. This CFAR benefit through Travel Insured is not available to residents of New York State and additional cost and terms apply.
  Travelers can purchase travel protection individually or as families. Click here to see plan details, price out and purchase the travel protection.
  The travel protection plan that offers CFAR benefit requires that individuals/travelers purchase this optional benefit within 21 days of the date the initial payment or deposit for the tour is received.  Once we process your group’s trip deposit(s), we will notify your team manager to notify the group so your travelers know when the 21-day window start to purchase the travel protection with CFAR. This is the moment we will date any deposit checks we have received. 
   

• Day by Day Itinerary
  ​We will first post a provisional itinerary and 1-3 weeks before departure the final itinerary. We will e-mail your manager and/or coach when this itinerary is available online.
   

• Emergency contacts
  ​At each destination and/or tournament, Premier International Tours has its own tournament staff available to assist you. Secondly Premier International Tours is available 24/7 in case of emergencies (mainly when you are dealing with issues within the USA or matters you cannot resolve with our local – at your destination - staff). 
  
  Important Deadlines - These deadlines are in place to ensure the success of your group's tour. Missing these deadlines can have consequences on the tour booking (cancellation fees, no air or hotel availability, etc.).

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• 120 days before departure:   

1. Airline namelist and passports: We will send the airline list with all names we have on file to the coach or manager to double check before it goes to the airlines.  This is the moment as well that people can request seating wishes, TSA pre-check, frequent flyer numbers, etc. Important: It is the sole responsibility of all travelers' to have the proper/valid travel documents, including a valid passport. Click here for more on Passport and Visa information. Passports need to be valid at least 6 months after the return date. Non-US citizens should contact their local consulate to get the proper information.       

2. Excursions: Excursions need to be chosen and booked by this day (we will send you a Tour Confirmation at the time of booking including more information about the excursions we offer). Excursions can only be booked as a group and we need the coach or manager to request this. Pre-booking excursions is typically not available for the tournament tours. Please note that most pre-booked excursions are non-refundable.  We cannot accept any changes and/or additions after this deadline. 

3. Team Profile and Roster Form Download: We need this form to be completed by the coach or manager before this deadline so we can inform our local staff better about the level of your team.  

4. Rooming list: After the tour is confirmed by the airline and ground suppliers, this rooming list will be available here - Download - so your coach or manager can start assigning rooms. For room types/configuration: See the tour confirmation that will be posted on the website specifically designed for your group. Please make sure you add double or twin rooms next to each room so we can request this with the hotel. Please be aware that most rooms in the rest of the world are smaller than the rooms in the USA and it is exceptional if hotels outside the USA have king rooms available.

5. Tour Preparation Guide: Premier International Tours has a Tour Preparation Guide available. Please click here for all information you need to know.

6. Gifts for opposing teams: We encourage your group to have team pennants for the opposing teams. It is not mandatory or expected to exchange anything, but it is customary for the captains to exchange pennants or some sort of club keepsake and it is optional for the rest of the players to exchange something (patch, pin, pennant, etc.).

               

• 90 days before departure:

This is the final deadline for your group to make changes, book additional people, etc. Please note that after this date we cannot accept:

1. Any additional people and/or 

2. Any flight or tour deviations and special requests

If you need a deviation (earlier flight departure than the group or later flight return than the group) you need to do this as soon as possible. The airlines charge a standard deviation fee of $150.00 per person (group rates are subject to availability) plus a possible increase in fare on the requested deviation. All deviation requests are subject to availability of flights. Please note that airlines allow only a maximum of 10-20% of the group to deviate (percentage depends on the specific airline) and the deviations must be done with the same airline as the group. Deviations can be made for either the return flight only or outbound flight only (depending on the specific airline) but not both. Only a select few airlines allow routing changes on deviations so routing changes are also subject to the conditions of the specific airline used for the group flights. Most of the time you cannot upgrade group tickets to business or first class. With your tour confirmation we will reconfirm the exact deviation policy of the airline we have booked for your group.